Membership Policies, Terms & Conditions

Oliver’s Nest Golf Club | Cardinal 18 Golf Club (referred to as either “the Club”, “We”, “Us” or “Our” in this document.)


Member Account Policy
Members are required to have a valid credit card on file at all times to be a member in good standings. To set up your house account, please view your online account or visit the Proshop with a valid credit card to be added to your member account. Junior members must have a parent or guardian as a member of the club in order to have a charge account.

Booking Tee Times
Members may reserve tee times in advance for online booking. It is the responsibility of all Members to reserve their tee times. Non-weather-related tee times must be canceled no less than 24 hours prior to play. Primary booker will be responsible for the tee time.

No Show / Short Shows
Members who fail to cancel tee times more than 24 hours in advance will be charged a No Show fee for any members or guests who do not arrive. The primary booker for the tee time will be held responsible to pay the associated fees for any golfers who do not show up in their group.

Rules & Regulations
Club memberships provide a member with the right to use the club’s facilities available to that category of membership upon payment of applicable fees, pursuant to and in accordance with the membership plan, by-laws, rules and regulations established for the club. It does not provide a member with any ownership or equitable interest in the club or the facility or other assets owned by the club. The Club shall use all reasonable efforts to have the club’s golf course available to playing members during the golfing season. The closure of all or any portion of the club for repair, maintenance, improvement, corporate events or expansion and the use of all or any portion of the club for the purpose of private functions, corporate events, or otherwise shall be permitted at the sole discretion of the club. The club shall have the right, in its absolute discretion, to accept or reject any application for membership. The club shall not be required to provide reasons for its decision to accept or reject an application for membership. The club may establish such order of priorities for consideration and acceptance of applications as it determines to be appropriate.

Reciprocal Membership Privileges
Memberships include green fees at any of our Cardinal Golf Group courses. Member cart plans or packs do not apply at other courses. There is a maximum of 2 reservations at the same course per month. Bookings can be made for Monday through Thursday anytime and after 12pm from Friday to Sunday & Holidays. All guests must pay the full public tee time rate. Charging to your House Account is not possible at other facilities. 7 day advanced tee time booking is available. Bookings are done by contacting your Head Golf Professional.

Cardinal Golf Group Golf Membership Terms and Conditions: These terms and conditions constitute a legal agreement and are entered into between you and the Club. including its affiliates and subsidiaries (the “Cardinal Golf Group” or the “Club”) in regard to your membership. By signing up to be a member of the Club, you acknowledge and agree to be bound by these terms and conditions.

1. Non-refundable and non-transferrable: The Club relies on membership fees as its source of revenue to fund its operations throughout the year. Annual operating budgets are established based on projected memberships. Therefore, the memberships with the Club are non-refundable and non-transferable except for special circumstances set forth below.
2. Cancellation Before Season Start Date: Members have up to the season start date to request a refund of [100% membership fee], after deduction of Club’s administration or finance fees. Once the golf course is open for the season, refund will no longer be an option. Open dates are historically in the month of April. Open Announcements are done via email to members and customers.
3. Refund Amount: The refund amount may vary or be prorated based on specific duration of time or special circumstances, which will be determined at the Club’s sole and arbitrary discretion. Golf season is typically 200 days ending on November 1st of each calendar year, weather pending.
4. Membership Credit: Once the golf courses are open for the season, credit may be issued at the decision of the Club based on special circumstances. (See point 6)
5. Transfer of Memberships: With the provided supporting document for injury or death, and subject to the determination by the Club in its discretion, memberships may be transferred to an immediate family member who is in good standing with the golf course.
6. Medical or Special Circumstances: A member who suffers injuries that prevent him/her from playing golf is eligible for a prorated credit to be redeemed for future membership dues. A medical note from a doctor is mandatory for eligibility. In the event of death, a member spouse or immediate children are eligible for a prorated credit or refund. Death Certificates may be requested.
7. Notification Process: Submitting a written request by a letter or email from member (or immediate family member) to the club’s management is required. Doctors’ notes must be legible and from an accredited doctor.
8. Timeframe for Processing: Refunds, if approved, may take up to 4 weeks from receipt of written request and all required supporting documents. Void check is required to complete the refund for funds to be deposited electronically.
9. Non-Refundable Fees: Any administration or finance fees are not eligible for a refund.
10. Member Responsibilities: The refund is subject to fulfillment of any responsibilities of the member, such as returning any club property or equipment and settling outstanding dues before a refund is processed.
11. Exceptions and Disputes: Any member with an outstanding house account balance will not receive any refund or credit until any House Accounts have been cleared and paid in full.
12. Changes to Policy: The Club reserves the right in its sole discretion to modify these terms and conditions from time to time. Any and all such modifications are effective immediately upon posting on its website and apply to all members.

Waiver & Cart Agreement (collectively the “Waiver”)

Every customer of, or visitor to, our Clubs must read and complete this Waiver before being on the Club’s property and before participating in Club Activities (as defined below).

1. Understanding: I understand that this Waiver is made for the benefit of the Club and each of its directors, officers, employees, volunteers, coaches, officials, lessees, and agents (collectively, the “Club”). I am a Customer of the Club regardless if I pay to participate in Activities of the Club, am a guest at the Club or if I am visiting the Club (all the “Customer”). I acknowledge that if I am accompanied by a minor then I confirm that all statements made herein are being made on behalf of such minor and are complete and truthful.
2. Risks: I understand that there are inherent risks (“Risks”) associated the game of golf, the use of golf equipment and golf power carts and the use of the Club’s facilities, and participation in sports, fitness, instruction, food & beverage services, and all other activities, services, programs or events provided or organized by the Club (the “Activities”).
3. Potential for Injury: I am aware that the Risks include the potential for serious personal injury, death, or property damage. I understand the Risks may be relative to my own state of fitness and health (including physical, mental and emotional), and to the awareness, care and skill with which I conduct myself.
4. Assumption of Risk: I freely accept and fully assume all responsibility for all Risks and possibilities of personal injury, death, property damage or other loss resulting from my participation in the Activities. I accept these Risks and agree to the terms of this Waiver, even if the Club is found to be negligent or in breach of any duty of care or any obligation to me in any way in respect of the Activities.
5. Use of Golf Carts: I acknowledge, represent and agree that I:) am familiar with the safe use and operation of golf carts and will keep the carts off greens and tees at all times and only on fairways or pathway in areas specifically permitted by the Club; b) will pay for any damage to the golf cart and will be fully responsible for any personal injury to myself or to others or for property damage arising from the use of the golf cart; c) will only use the cart with two persons and two golf bags on or in the golf cart and will not pull any objects or persons with the cart and that no minor will operate the cart at any time; d) will apply the emergency brake at all times when the cart is parked or stationary; e) will keep both feet and arms inside the cart when it moving; and f) if driving the cart, will be in full control of the cart at all times and will check directional switch or key position to ensure that it is in the proper position before releasing emergency brake or using throttle.
6. Waiver of Claims and Release: In addition to consideration given to the Club for my participation in Activities and for being on the Club property, I and my heirs, next of kin, executors, administrators and assigns (collectively my “Legal Representatives”), agree:) to a) waive all claims that I have or may have in the future against the Club; b) to release and forever discharge the Club from all liability for all personal injury, death, property damage or other loss resulting from my participation in Activities due to any cause, including but not limited to negligence (failure to use such care as a reasonably prudent and careful person would use under similar circumstances) either passive or active, breach of any duty imposed by law, breach of contract or mistake or error of judgement of the Club; c) to release and forever discharge the Club from all liability for all personal injury, death, property damage or other loss resulting from any infectious disease, virus, bacterium or other microorganism (whether asymptomatic or not); d) to be liable for and to hold harmless and indemnify the Club from all actions, proceedings, claims, damages, costs, demands including court costs and costs on a solicitor and client basis, and liabilities of whatsoever nature or kind arising out of or in any way connected with my, or my guests or any minor at the Club with me participation in Activities.
7. Application: I agree that this Waiver shall remain in full force and effect for all visits by me to the Club whenever they occur and that entry onto the Club property is conditional upon agreeing to the terms of this Waiver.
8. Governing Law: I agree that this Waiver and all terms contained within are governed by the laws of the Province of Ontario. I hereby irrevocably submit to the exclusive jurisdiction of the courts of Ontario. Any litigation to enforce this Waiver must be instituted in the Province of Ontario.
9. Confirmation: I confirm that I have had sufficient time to read and understand each term in this Waiver in its entirety, and have agreed to the terms freely and voluntarily. I understand that this Waiver is binding on myself and my Legal Representatives. I confirm that I have reached the age of majority in the Province of Ontario.